ETD Digital — stock receipt acceptance checklist
Updated: 26 October 2026
Guide and working demonstration: https://etddigital.com/examples/stock-receipt/

Use a copy of this checklist to agree expected behaviour before a pilot.
The demonstration uses fictional records and browser-local state. Its six
checks do not certify a production system or prove customer results.

Project: ____________________  Process owner: ____________________
System/version: _____________  Reviewer/date: ____________________
Location: ___________________  Approved opening stock: ___________

DEMONSTRATION CHECKS
Run each case independently from the starting state in the downloadable
stock-receipt-cases.json file. Record actual results; do not pre-mark passes.

[ ] Awaiting approval: ordered 10, received 0, approval absent; receipt of 6
    requires review and leaves received stock at 0.
[ ] Partial delivery: approved order of 10, received 0; receipt GRN-01 for 6
    records 6 and leaves 4 outstanding.
[ ] Repeated receipt: received 6 with GRN-01 already recorded; repeating
    GRN-01 for 6 leaves received stock at 6.
[ ] Over-delivery: received 6 of 10; new receipt GRN-02 for 5 requires review
    and leaves received stock at 6.
[ ] Final delivery: received 6 of 10; new receipt GRN-02 for 4 records 10
    in total and leaves 0 outstanding.
[ ] Zero quantity: received 0 of 10; receipt quantity 0 requires review
    and leaves received stock at 0.

ADDITIONAL CHECKS FOR YOUR ACTUAL SYSTEM
These are acceptance questions, not capabilities implemented by the demo.

[ ] Use an ordinary receiving account. Confirm it cannot approve its own
    restricted transactions or access another branch without permission.
[ ] Submit the same receipt from two sessions. Confirm it is recorded once,
    including after a restart or a retry following a timeout.
[ ] Reconcile opening stock + accepted receipts - dispatches + approved
    adjustments to closing stock, by item, location and unit of measure.
[ ] Test returns, damaged goods, reservations and transfers. Agree which
    quantities are physically held and which are available to sell.
[ ] Interrupt the accounting/warehouse integration. Confirm a named owner
    can trace the failed item and retry without duplicating stock movements.
[ ] Export the receipt history with original values, receipt IDs, timestamps,
    user and correction reasons. Confirm a backup can actually be restored.
[ ] Agree cutover, rollback conditions, support owner and an issue route.

For each check record: actual result, evidence reference, reviewer, date
and status (not run / passed / failed / blocked).

Open issues and owner: ___________________________________________
Retest date: ____________________________________________________
Release decision and approver: __________________________________

Scope, permissions and recovery behaviour must be confirmed for the actual
implementation. Use sanitised test data; keep confidential records private.

ETD Digital Global Sdn Bhd
https://etddigital.com/contact/